Data Protection Excellence

Data protection is not only a legal obligation, but also a competitive advantage and a trust factor for your customers and partners. We understand the critical importance of securing personal data and maintaining compliance with stringent regulations.

The National Supervisory Authority for the Processing of Personal Data (ANSPDCP) is the autonomous public authority that ensures the protection of personal data and the respect for the fundamental rights to private life and data protection in Romania.

Data Protection Services

We provide comprehensive data protection solutions to keep your organization secure and compliant:

GDPR Compliance Framework

The General Data Protection Regulation (GDPR) is the cornerstone of data protection in Europe. We ensure your organization meets all GDPR requirements while operating efficiently.

GDPR Compliance Services

• Data Protection Impact Assessments (DPIA): Comprehensive assessments identifying data protection risks and mitigation strategies
• Privacy by Design: Integration of data protection principles into your systems and processes from the start
• Data Processing Agreements (DPA): Proper contractual arrangements with third-party processors handling your data
• Consent Management: Lawful basis determination and proper consent collection procedures
• Data Subject Rights: Implementation of procedures for access, rectification, erasure, and portability requests
• International Data Transfers: Compliance with requirements for transferring data outside the EU/EEA

Data Governance

• Data inventory and mapping
• Lawful basis documentation
• Retention schedules and disposal policies
• Processor and sub-processor management
• Data breach response protocols
• Regular GDPR audits and assessments

Data Security Audits and Assessments

Our meticulous audits identify vulnerabilities in your data security infrastructure and provide practical recommendations to fortify your defenses against cyber threats.

Audit Scope

• Technical security controls assessment
• Access control and authentication review
• Data encryption standards evaluation
• Network security analysis
• Backup and disaster recovery procedures
• Third-party vendor security assessment

Organizational Security Review

• Data protection policies and procedures
• Employee access controls and authorization
• Data classification and labeling
• Physical security measures
• Incident response readiness
• Compliance with security standards (ISO 27001, etc.)

Audit Report & Recommendations

• Detailed vulnerability identification
• Risk assessment and prioritization
• Remediation recommendations
• Implementation timelines
• Cost-benefit analysis
• Ongoing monitoring strategy

Privacy Policies and Documentation

Craft robust privacy policies that align with Romanian data protection laws, reassuring your customers about their privacy rights and your commitment to data protection.

Privacy Policy Development

• Comprehensive privacy policy drafting
• GDPR-compliant disclosures
• Clear explanation of data collection practices
• User rights explanation
• Contact information for data subjects
• Data retention and deletion procedures

Supporting Documentation

• Cookie policies and consent banners
• Terms of service with data protection clauses
• Data Processing Agreements with processors
• Legitimate interest assessments
• Processor sub-processor agreements
• Data subject request procedures

Transparency and Communication

• Plain language privacy notices
• Multi-language support for international users
• Accessible privacy information formats
• Regular privacy policy updates
• Data subject communication templates
• Breach notification procedures

Data Breach Response and Incident Management

In the event of a data breach, our rapid response team takes immediate action, minimizing damage and guiding you through legal obligations and regulatory reporting requirements.

Breach Response Protocol

• Immediate incident assessment and containment
• Forensic investigation coordination
• Impact analysis and affected individuals determination
• Evidence preservation and documentation
• Communication with internal stakeholders
• External legal and technical expert coordination

Regulatory Notification

• ANSPDCP notification within required timeframes
• Affected individual notification procedures
• Documentation of breach details and response
• Lessons learned and prevention measures
• Regulatory authority cooperation
• Privacy impact assessment updates

Recovery and Prevention

• Root cause analysis and remediation
• Enhanced security measures implementation
• Insurance claim support
• Communications and reputation management
• Staff retraining and awareness programs
• Compliance enhancement recommendations

Data Protection Employee Training

We conduct engaging training sessions to empower your staff with best practices in data protection, fostering a culture of privacy within your organization.

Training Programs

• GDPR Fundamentals: Essential knowledge for all employees
• Role-Specific Training: Targeted training for IT, HR, Marketing, and Finance teams
• Data Handling Best Practices: Daily procedures protecting personal data
• Incident Reporting: Recognition and reporting of potential data breaches
• Privacy by Design: Integration of privacy into business processes
• Advanced Topics: In-depth training for data protection officers and specialists

Training Delivery Methods

• Interactive in-person workshops
• Online self-paced training modules
• Customized company-specific scenarios
• Regular refresher training programs
• Updated training on regulatory changes
• Training effectiveness assessment

Compliance Documentation

• Training attendance records
• Training completion certificates
• Assessment test results
• Training materials and resources
• Ongoing awareness campaigns
• Performance tracking and reporting

Data Transfer Agreements

Seamlessly transfer data within and outside Romania while adhering to legal requirements and maintaining the privacy of personal information in compliance with international standards.

Intra-EU Data Transfers

• Data transfer agreements within EU member states
• Standard contractual clauses (SCC) implementation
• Binding corporate rules (BCR) development
• Processor appointment within EU
• Joint controller arrangements
• Data sharing agreements

International Data Transfers (Outside EU/EEA)

• Adequacy decision verification
• Standard contractual clauses for non-adequate countries
• Supplementary measures implementation
• Transfer impact assessment
• International agreements and frameworks
• Compliance documentation

Third-Party Data Sharing

• Data Processing Agreements (DPA) with vendors
• Processor sub-processor management
• Third-party risk assessment
• Data controller and processor roles clarification
• Liability and indemnification provisions
• Termination and data return procedures

Ongoing Compliance Monitoring

Stay updated with evolving data protection laws through our proactive monitoring, ensuring ongoing compliance for your business as regulations continue to evolve.

Regulatory Monitoring Services

• Tracking GDPR and Romanian data protection updates
• Monitoring ANSPDCP guidance and decisions
• Following international data protection developments
• Sector-specific regulatory changes
• Court decisions and legal precedents
• Industry best practices and standards evolution

Compliance Updates and Alerts

• Regulatory change notifications
• Required policy updates
• Process modification recommendations
• New compliance obligations guidance
• Risk mitigation strategies
• Implementation timelines and deadlines

Regular Compliance Reviews

• Annual compliance assessments
• Policy and procedure audits
• Controls effectiveness testing
• Documentation review and updates
• Compliance gap identification
• Remediation planning and tracking

Why Choose Atrium for Data Protection?

Data Protection for Different Industries

Technology and SaaS

Privacy by design, data security controls, international data transfers, and customer data protection for software and cloud services.

Healthcare and Life Sciences

HIPAA-equivalent compliance, patient data protection, medical research data handling, and sensitive health information safeguarding.

Financial Services

Financial data protection, anti-money laundering compliance, customer identification, and regulatory reporting requirements.

E-Commerce and Retail

Customer data protection, transaction security, payment information handling, and consumer privacy rights compliance.

Human Resources and Employment

Employee data protection, recruitment and hiring privacy, employee monitoring compliance, and payroll data security.

Marketing and Analytics

Customer consent management, marketing data usage, analytics tracking compliance, and personalization privacy requirements.

Frequently Asked Questions

What is GDPR and does it apply to my business?

GDPR (General Data Protection Regulation) is EU data protection law that applies to any organization processing personal data of EU residents, regardless of where the organization is located. If you have customers, employees, or partners in the EU, GDPR applies.

What is personal data under GDPR?

Personal data is any information relating to an identified or identifiable natural person. This includes names, email addresses, IP addresses, cookies, biometric data, and any identifier that can be used to identify someone.

What are the main GDPR compliance requirements?

Key requirements include: lawful basis for processing, consent (where required), data subject rights procedures, privacy policies, Data Processing Agreements, data security measures, privacy impact assessments, and data breach notification procedures.

What should I do if there’s a data breach?

Immediately: contain the breach, assess impact, notify affected individuals within 72 hours, and report to ANSPDCP (unless low risk). Investigate root causes and implement preventive measures. We can guide you through this process.

Do I need a Data Protection Officer (DPO)?

A DPO is required if you’re a public authority or your core business involves large-scale systematic monitoring of individuals. Many organizations benefit from DPO services even when not mandatory.

What are my obligations regarding data subject rights?

You must provide procedures for data subjects to access, rectify, erase, restrict, or port their data. You must respond to these requests within 30 days. Requests must be easy to make and handled at no cost.

How long can I keep personal data?

You can only keep personal data as long as necessary for its purpose. Retention periods vary by data type and purpose. You must delete or anonymize data when the purpose ends, unless legal obligations require longer retention.

What penalties apply for GDPR violations?

GDPR penalties can reach up to €20 million or 4% of global annual turnover, whichever is higher. Lighter violations may result in lower fines. Compliance is significantly less costly than penalties.

Can I transfer data outside the EU?

You can transfer data to countries with adequate protection or use standard contractual clauses. Some countries require supplementary measures. Transfers to certain countries (like the US) require specific safeguards. We assess your situation.

How often should I conduct data protection training?

At minimum, annual training is recommended. Many organizations conduct training more frequently or provide ongoing awareness programs. New employees should receive training upon hire.