Registered Office in Romania
Professional registered office (domiciliation) services for your business
Establish a formal business presence in Romania with our expert registered office services and support.
Understanding Registered Office in Romania
We are experienced Romanian lawyers specializing in Trade Register procedures and registered office establishment. We are here to help you register your company office in Romania.
Our services are tailored for small to medium-sized companies who want to register their company headquarters in Romania, whether you’re establishing a physical presence or looking for a virtual office solution.
What We Offer
We offer a range of comprehensive services including name reservation, company incorporation file preparation, documentation for company headquarters, specimen of signature and declaration from company founders. We can also help you set up a virtual registered office (HQ) at our office, if you don’t have a physical location for company headquarters.
Why a Registered Office is Important
A registered office serves as your company’s official address, where legal communications and official documents are sent. Understanding its importance is crucial for business success in Romania.
Legal Requirement
Every company operating in Romania must have a registered office. It’s a mandatory legal requirement for business compliance.
Official Address
Your registered office serves as your company’s official address where all legal documents and communications are received.
Establishes Presence
A registered office establishes your physical presence and business operations in Romania.
Builds Credibility
A proper registered office builds credibility with clients, suppliers, and business partners.
Compliance Management
Allows you to conduct business operations in full compliance with Romanian laws and regulations.
Tax & Legal Communications
Tax authorities and courts send official communications to your registered office address.
Step-by-Step Guide to Registering Your Office in Romania
Step 1: Choose a Suitable Location
The first step is to select a physical address as your registered office in Romania. Consider factors such as:
- Accessibility and visibility
- Proximity to clients and business partners
- The image and professional impression you want to project
- Local zoning regulations compliance
- Eligibility for hosting a registered office
Step 2: Secure Lease Agreement or Ownership Documentation
To register your office, you’ll need to provide proof of your right to use the chosen location. This can be in the form of:
- A lease agreement with the property owner
- Ownership documents if you own the property
- Permission letter from the property owner
Ensure that the lease agreement or ownership documentation is valid and includes all necessary details required for registration.
Step 3: Draft the Articles of Association
The Articles of Association outline the structure, purpose, and regulations of your company. It includes:
- Information about your registered office address
- Details of shareholders and their shareholdings
- Details of directors and management structure
- Company objectives and activities
- Internal governance rules
We recommend seeking professional legal advice to ensure your Articles of Association align with Romanian company law and regulatory requirements.
Step 4: Prepare Required Documents
Gather all required documents for Trade Register submission, which typically include:
- Application form for registration
- Articles of Association (properly drafted)
- Proof of the right to use the registered office
- Identification documents of all shareholders
- Identification documents of all directors
- Specimen of signatures from directors
- Any additional documents specific to your company’s activities
Ensure that all documents are complete, accurate, and meet the requirements of the Romanian Trade Register (ONRC).
Step 5: Submit and Register with Trade Register
Submit the complete set of documents to the Trade Register. The process includes:
- Submission of all required documents
- Trade Register review for compliance
- Official approval and registration
- Issuance of registration certificate
The Trade Register will review the application and supporting documents for compliance. If everything is in order, your office will be officially registered in Romania. The Trade Register will issue a registration certificate, confirming your company’s existence and registered office.
Virtual Registered Office / Domiciliation Services
If you don’t have a physical location for a company headquarters or prefer not to use a residential address, we offer virtual registered office services (domiciliation).
What is a Virtual Registered Office?
A virtual registered office (also called business domiciliation) is a professional business address you can use as your company’s registered office without maintaining a physical workspace there. It provides:
- Professional business address in Bucharest
- Legal compliance with Romanian requirements
- Mail handling and forwarding services
- Professional business appearance
- Telephone and reception services
- Meeting room access when needed
Benefits of Virtual Registered Office
Cost-Effective
Much more affordable than renting a full office space while maintaining a professional presence.
Flexibility
No long-term commitment required. Extend or modify services as your business needs change.
Professional Image
Business address in a prime Bucharest location enhances your professional credibility.
Mail Management
Professional handling and forwarding of all correspondence and important documents.
Business Support
Reception services, call handling, and professional administrative support.
Legal Compliance
Fully compliant with Romanian Trade Register requirements and regulations.
Our Registered Office Services
Company Registration Support
- Company name reservation and verification
- Registered office location consultation
- Articles of Association drafting
- Document preparation and compilation
- Trade Register application submission
- Registration certificate acquisition
Virtual Registered Office (Domiciliation)
- Professional business address provision
- Mail reception and forwarding
- Call answering and message taking
- Telephone number and extension services
- Meeting room access
- Business support services
Ongoing Support
- Change of registered office if needed
- Address update with Trade Register
- Document receipt and handling
- Communication forwarding
- Legal compliance monitoring
- Administrative assistance
Important Considerations
Physical Office Requirements
When selecting a physical registered office address, ensure it:
- Is a real, verifiable physical location in Romania
- Complies with local zoning regulations
- Is available for official communications receipt
- Has appropriate mail reception facilities
- Meets Trade Register requirements
Legal Obligations
Once registered, you must:
- Maintain the registered office address
- Ensure someone is available to receive official communications
- Update the Trade Register if the address changes
- Keep the address current with tax authorities
- Respond to legal communications sent to this address
Address Changes
If you need to change your registered office address, you must:
- File an application with the Trade Register
- Provide documentation of the new location
- Update Articles of Association if required
- Notify tax authorities of the change
Frequently Asked Questions
What is a registered office and why do I need one?
A registered office is your company’s official address as recorded in the Trade Register. It’s a legal requirement in Romania and serves as the official address where all legal communications and documents are sent.
Can I use a residential address as my registered office?
Yes, you can use a residential address, but you must have authorization from the property owner and it must comply with local zoning regulations. A professional business address is recommended for credibility.
What is a virtual registered office or domiciliation?
A virtual registered office is a professional business address you can use as your company’s registered office without maintaining a physical workspace there. It’s an affordable alternative to renting full office space.
How long does it take to register an office?
Once all required documents are prepared and submitted to the Trade Register, the process typically takes 5-10 business days for approval and registration.
Can I change my registered office after registration?
Yes, you can change your registered office by filing an application with the Trade Register and providing documentation of the new location. This requires an amendment to your company’s records.
What documents do I need to provide?
Required documents typically include application form, Articles of Association, proof of right to use the location, identification documents of shareholders/directors, and any industry-specific documentation.
Can a foreign company use your domiciliation services?
Yes, foreign companies can use our virtual registered office services when establishing a branch office or representative office in Romania.
Why Choose Atrium for Registered Office Services?
Expert Knowledge
Specialized expertise in Trade Register procedures and registration requirements
Streamlined Process
Efficient, hassle-free registration with minimal delays
Complete Support
End-to-end assistance from location selection to official registration
Domiciliation Services
Professional virtual office solution at competitive rates
Compliance Assurance
Full legal compliance with all Romanian requirements
Multilingual Support
Services in Romanian, English, French, and German
Ready to Establish Your Registered Office in Romania?
Contact our experienced Romanian lawyers today. We’ll guide you through the entire process with professional support and expertise.